Member portal for community ensembles
Less admin. More music.
ScoreOrder is a membership management portal built specifically for community ensembles: bands, orchestras, choirs, and more. Rosters, attendance, concert cycles, repertoire, production schedules, and payments, all in one place. Now in free beta.
- Attendance in seconds, not spreadsheets
- Repertoire management with music database search and smart import
- Run of show and day sheet planning for production days
- Messaging, announcements, and resource sharing in one place
- Dues and payments collected online through your own Stripe account
- Free during beta, no credit card required
Built for ensembles
The right tools for every role
Everyone in your ensemble gets exactly what they need, nothing they don't.
Run your full season without a single spreadsheet.
Concert cycle management
Organize your season into named cycles with ensemble, start date, and concert dates.
Rehearsal scheduling
Schedule rehearsals with type, time, location, and notes. Members see their full calendar.
One-tap attendance
Mark present, absent, or no-show for every member at every rehearsal.
Concert events & RSVPs
Add concert performances to your cycle and collect RSVPs from members. Track confirmations at a glance.
Run of show editor
Build the complete event order with pieces, speeches, transitions, intermissions, cues, assignments, and cascading show times.
Day sheet schedules
Plan the whole production day: load-in, call times, warmups, doors, volunteers, and ensemble-specific logistics.
Public and crew links
Share a member-safe link for performers to follow along on performance day, a full-detail crew link for volunteers and production staff, and print clean paper copies when you need them.
Multi-ensemble shows
Share one performance across participating cycles while keeping attendance separate and showing pieces scoped to each ensemble.
Seating chart editor
Design your stage in a full-screen editor: arced rows, drag-and-drop member assignment, percussion zones, section colors, and auto-arrange.
Reporting & exports
See each member's attendance rate, review RSVP and registration reports, and export data as CSV any time.
Member roster
Searchable directory with sections, roles, contact info, and emergency contacts.
Profile photos
Members upload a photo that appears across the roster, attendance views, inbox, and message threads.
Concert program export
Export your program as plain text or a formatted Word document, with piece titles, composer credits, grade, duration, and full program notes.
Custom profile fields
Track uniform sizes, voice parts, or anything else your org needs. Custom fields show up in the roster, filters, exports, and CSV import.
Online dues collection
Connect your own Stripe account and collect dues right inside cycle registration. Require payment to enroll, or track it separately with reminders.
Payments Center
Issue charges for uniforms, merch, or fees to any group of members. Waive, cancel, or send reminders; every transaction lives in one place with CSV export.
Financial reporting
See collection progress and revenue at a glance, with a Financials section in Reports & Statistics covering dues and charges.
Repertoire manager
Build your concert program piece by piece. Track title, composer, grade, duration, and program notes for every work you perform.
Smart piece import
Search the Wind Repertory Project and Open Opus, or paste any retailer URL, to auto-populate a piece's full metadata in seconds.
Rehearsal notes
Log notes on any piece in your program and link them to a specific rehearsal. Track focus areas, reminders, and progress over the cycle.
Messaging & announcements
Send direct messages, create named group chats, post announcements, and start threaded discussions, scoped to ensembles or org-wide.
Resource library
Share sheet music, seating charts, recordings, and links organized by type inside each cycle.
Drop request management
Review member drop requests with their stated reason. Approve or deny with a note.
Asset catalog
Catalog every instrument, uniform, folder, or piece of gear your org lends out. Track descriptions, condition, and notes for each item.
Equipment loans
Check assets in and out to members, set due dates, and send automated return reminders by email.
Loan confirmation
Require members to digitally confirm receipt of loaned items. Both parties get a confirmation email when a loan is acknowledged.
Section leader assignment
Assign section leaders per cycle. They handle their own section's attendance independently.
Multi-ensemble support
Manage multiple ensembles under one org. Cycles, members, and directors stay scoped correctly.
CSV roster import
Bulk-import existing members via CSV so you can get up and running in minutes, not hours.
Registration link & embed
Share a public sign-up link or embed the registration form directly on your website as an iframe.
Up and running in a day
No IT department required.
- 1
Set up your org in minutes
A short wizard walks you through your sections, settings, and structure. Your portal is ready the same day.
- 2
Bring your members in your way
Send individual invitations or open a public registration link. Members complete a guided onboarding and land in the right section.
- 3
Your season runs itself
From first rehearsal to final report: seating, attendance, communications, and records all in one place.
Ready to simplify your season?
ScoreOrder is currently in free beta, invite-only while we grow. Request access and we'll get your organization set up at no cost.
Get in touch